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Request for Proposal

No. CRP 2014

CAREER READINESS PROGRAM

Under the

WORKFORCE INVESTMENT ACT (WIA)

Issued Wednesday, October 23, 2013

Proposals must be received no later than 2:00 P.M.

Monday, December 9, 2013

At

Alameda County Workforce Investment Board

24100 Amador Street, Room 610 (c)

Hayward, CA 94544-1203

Attn: Rosario Flores

ABSOLUTELY NO EXCEPTIONS

24100 Amador Street, 6th Floor, Hayward, CA 94544●(510) 259-3842● Fax (510) 259-3845

DEADLINE FOR SUBMISSION

One (1) Original and five (5) copies of the proposal must be received in the ACWIB administrative office on or before 2:00 P.M., Monday, December 9, 2013. One copy must have an original signature, signed in blue ink. Send or deliver to:

Attention: Rosario Flores, Program Financial Specialist

Alameda County Workforce Investment Board

24100 Amador Street, 6th Floor, Room 610(c)

Hayward, CA 94544

This deadline applies to all methods of submittal, whether hand-delivered or mailed, to the Alameda County Workforce Investment Board (ACWIB) administrative office. It is recommended that all proposals that are mailed be sent by certified registered mail. Faxed copies of proposals will NOT be accepted.

Attendance at the scheduled Bidders’ Conference is recommended. Information will be provided which could facilitate your response. The Bidders’ Conference is intended to be the primary source of information for all applicants.

INFORMATIONAL MEETING/BIDDER’S CONFERENCES

Bidders’ Conference:

November 8, 2013

10:00 a.m. – 12noon

ACWIB Main Office

Eden Multi-Service Center 24100 Amador Street, 2nd Floor California Poppy Conference Room

Hayward, CA 94544

(Parking Lot Fees Apply/$0.75 per hour)

Bidders’ Conference:

November 13, 2013

10:00 a.m. – 12noon

Tri Valley One Stop Career Center

5020 Franklin Drive

Pleasanton, CA 94588

Technical assistance questions will be answered only in writing. Questions and

answers during and after the bidder’s conference will be posted on the ACWIB website at and Alameda County General Services Administration (GSA) /gsa_app/gsa/purchasing/bid_content/contractopportunities.jsp. All questions should be directed to Rosario Flores at the address listed above, via facsimile (510) 259-3845, or by e-mail to rflores2@

Alameda County Workforce Investment Board

Request for Proposal

Event

Date/Location

Request Issued

October 23, 2013

Bidders Conference:

Bidders Conference:

November 8, 2013

10:00 a.m. – 12 noon

Alameda County Workforce Investment Board

California Poppy Conference Room

24100 Amador Street, 2nd Floor

Hayward, CA 94544

(Parking Lot Fees Apply- $.75/hr)

November 13, 2013

10:00 a.m. – 12:00

Tri Valley One Stop Career Center

5020 Franklin Drive

Pleasanton, CA 94588

Written Questions Due

By 5:00 p.m. on November 12, 2013

Addendum Issued

November 21, 2013

Response to RFP Due

December 9, 2013, by 2:00 p.m.

Evaluation Period

Week of December 9, 2013

Proposal Review & Rating

* Interviews with applicants if

necessary

January 10, 2014

Written Notification of RFP recommendations to respondents

February 4, 2014

YPC acts on staff funding recommendations

February 10, 2014

ACWIB approval of YPC recommendations

March 13, 2014

Notice of Intent to Award letters sent/Non Award Funds

March 17, 2014

Appeal Period Deadline Date (5 days after Notice of Intent To Award)

By 5:00 pm on March, 24, 2014

Submit Board of Supervisors Approval for “Letter in Principle for Contracting”

April 2014

Contract Negotiations

May - July 1, 2014

Services begin

July 1, 2014

WIA – Title I Youth Programs

Note: Dates are subject to change.

ALAMEDA COUNTY WORKFORCE INVESTMENT BOARD

REQUEST FOR PROPOSAL

SPECIFICATIONS, TERMS & CONDITIONS

FOR THE

CAREER READINESS PROGRAM

TABLE OF CONTENTS

Page 1 of 2

Page

I. OVERVIEW OF THE WORKFORCE INVESTMENT ACT……………………… 6

II. STATEMENT OF WORK

  1. Intent……………………………………………………………… ……………7-8

  2. Scope and Background………………………………………………………….9-10

  3. Required Program Elements………………………………………………….. 10-20

  4. Model Descriptions……………………………………………………… …….20-21

Youth Placement Services

Education/Literacy Skills

Occupational Skills

E. Categories/Service Requirements/Cost Per Participants………………………..21-28

F. Vendor Qualifications Specific Requirements………………………………….28-29

G. Debarment / Suspension Policy………………………………………………… 29

H. Deliverables/Reports…………………………………………………………........29

III. INSTRUCTIONS TO BIDDERS

A. County Contacts……………………………………………………………… 30

B. Calendar of Events………………………………………………………………. 30

C. Requesting and RFP Packet…………………………………………………….... 30

D. Bidders Conference 31

E. Submittal of Bids………………………………………………………….........31-32

F. Response Format……………………………………………………………… 32-33

G. Proposal Review and Grant Award Process Overview……………………........33-34

H. Evaluation and Scoring……………………………………………………….. 34-39

I. Proposal Review Panel ……………………………………………………………40

J. Contract Award Process…………………………………………………………...40

K. Bid Protest / Appeals Process…………………………………………………..41-43

L. Contract Evaluation and Assessment……………………………………………... 44

IV. TERMS AND CONDITIONS

A. Award……………………………………………………………………………..43

B. Term / Termination / Renewal…………………………………………………….44

C. Method of Ordering……………………………………………………………… 44

D. Contracting Requirements…………………………………………………… 44-45

E. Type of Contract………………………………………………………………… 45

F. Invoicing…………………………………………………………………… 45

G. Administrative Costs…………………………………………………………...45-46

H. Prohibition Against Subcontracting or Assignment………………………… 47

ALAMEDA COUNTY WORKFORCE INVESTMENT BOARD

REQUEST FOR PROPOSAL

SPECIFICATIONS, TERMS & CONDITIONS

FOR THE

CAREER READINESS PROGRAM

TABLE OF CONTENTS

Page 2 of 2

I. Record Keeping…………………………………………………………………. 47

J. Monitoring……………………………………………………………………… 47

K. County Provisions……………………………………………………………...47-49

L. General Requirements……………………………………………………………..49

M. Compliance with Applicable Regulations…………………………………………49

ATTACHMENTS - 1

Exhibit A – Acknowledgement

Exhibit B – Bid Form

Exhibit C – Insurance Requirements

Exhibit D1 – Current References

Exhibit D2 – Former References: INTENTIONALLY OMITTED

Exhibit E – SLEB Certification Application Package: INTENTIONALLY OMITTED

Exhibit F – Small Local Emerging Business (SLEB) Partnering Information Sheet: INTENTIONALLY OMITTED

Exhibit G – Request for Bid Preference: INTENTIONALLY OMITTED

Exhibit H – First Source Agreement

Exhibit I – Exceptions, Clarifications, Amendments: INTENTIONALLY OMITTED

Exhibit J – Standard Services Agreement Template

Exhibit K – Environmental Certification: INTENTIONALLY OMITTED

Exhibit L – RFP Vendor Bid List: INTENTIONALLY OMITTED

Exhibit M – Response Content and Submittals Completeness Checklist

Exhibit N – Debarment and Suspension Certification

Exhibit O – Iran Contracting Act of 2010

Exhibit P – Master Contract

ATTACHMENTS - 2

Exhibit 2A – Career Pathways Pilot Program (CPP) Bid Response Packet

Exhibit 2B – Career Readiness Program (CRP) Bid Response Packet

I. OVERVIEW OF THE WORKFORCE INVESMENT ACT

The Workforce Investment Act (WIA) of 1998 provides the framework for comprehensive services and activities that increase the education, educational skill attainment and occupational skill attainment of eligible participants, thereby improving the quality of the workforce, reducing welfare dependency, and enhancing the productivity and competitiveness of our Nation. WIA programs provides workforce preparation and employment systems designed to be customer-focused in meeting both the needs of businesses for skilled workers, and assisting individuals in easily accessing the information and services needed to manager their career. WIA activities include: opportunities for academic and occupational learning, development of leadership skills and preparation for further education, training and employment.

In a highly competitive global economy, Alameda County Workforce Investment Board (ACWIB) approach to programs and services for In-School (connected) and Out-of-School (disconnected) youth is focused on helping young people realize their educational, employment and post secondary goals through formal partnership arrangements among schools, employers, community providers, and postsecondary institutions. It is within this context that ACWIB is issuing a Request for Proposal (RFP) to seek high performing youth-serving organizations to develop and fully implement high-support, high achievement, year-round education and training programs for connected and disconnected youth. The Alameda County Workforce Investment Board (ACWIB) announces the issuance of Request for Proposals (RFP) PY 2014-15 to seek organizations to serve WIA-eligible connected or disconnected high-risk youth ages 16-21 residing in Alameda County (with the exception of Oakland). ACWIB anticipates up to $1.5 Million WIA Formula Funds may be available county-wide.

Qualified agencies may submit proposals under one of the following service categories:

    • CAREER PATHWAYS PILOT PROJECT (CPP) – COUNTY-WIDE

STRATEGY

Services to In-School (connected) youth ages 16-21. For those providers who choose to serve only connected youth may submit one proposal and apply for the total proposed allocated amount. One or two awards will be considered depending on availability of WIA Formula funds. Services must be accessible and offered county-wide with industry sector objective and/or STEM (Scientific, Technical, Engineer, Mathematics) focused.

    • CAREER READINESS PROGRAM (CRP) – FOUR GEOGRAPHIC SERVICE AREAS

Services to Out-of-School (disconnected) youth ages 16-21, delivered within specific geographical areas (except for city of Oakland), for residents of Alameda County. Providers who choose to serve disconnected youth may submit one proposal, but must specify exactly what services will be offered to disconnected youth in one of the four (4) geographical areas: North Cities Area, Central-Eden Area, Tri-Cities Area or East-Valley Area.

Selected bidders will enter into a one-year contract with ACWIB, with potential to renew depending on contract performance and continued funding availability. Eligible organizations to apply include all public and private non-profit community-based organizations, faith-based organizations, local education agencies (LEA’s) and for-profit agencies.

II. STATEMENT OF WORK

      1. INTENT

It is the intent of these specifications, terms, and conditions to describe the framework for comprehensive services and activities to increase the education, educational skill attainment and employment of eligible youth, in an effort to improve the quality of the workforce, reduce welfare dependency, foster economic self-sufficiency, and enhance work experience activities for high risk youth ages 16 -21. Such activities include: opportunities for academic and occupational learning; development of leadership skills; and preparation for further education, additional training, and employment.

This will be a 12-month contract award period with an estimated start date of July 1, 2014 through June 30, 2015. No obligation or commitment of funds will be allowed beyond this contract. Any contract renewal will be based on future funding availability and contractor performance. ACWIB intends to award a twelve (12) month contract (with option to renew for two additional fiscal years) to the successful bidder(s) selected as the most responsible whose response conforms to the RFP and meets the County’s contracting requirements. Funding for this RFP is through the Workforce Investment Act of 1998.

Due to federal budget uncertainties and the timing of ACWIB’s funding cycle, complete financial information for the funding of this proposal is not known at this time. ACWIB anticipates that up to $1.5 million of funds will be available for the 12-month contract period. ACWIB is projecting to allocate 10% of the funds for connected youth services Career Pathways Pilot Project - CPP ($150,000) and 90% to disconnected youth Career Readiness Program-CRP ($1,350,000). Bidders may submit proposals for both categories stated below, but must submit separate response with separate bid applications and exhibits (see Attachments 2A-CPP and Attachment 2B-CRP response packages).

CAREER PATHWAYS PILOT PROJECT (CPP) – COUNTY-WIDE

STRATEGY

Services to In-School (connected) youth ages 16-21. For those providers who

choose to serve only connected youth may submit one proposal and apply for

the total proposed allocated amount. One or two awards will be considered

depending on availability of WIA Formula funds. Services must be accessible

and offered county-wide with industry sector objective and/or STEM (Scientific,

Technical, Engineer, Mathematics) focused.

Performance Goals: Attainment of a degree (High School, GED and/or industry

recognized credential).

CAREER READINESS PROGRAM (CRP) – FOUR GEOGRAPHIC

SERVICE AREAS

Services to Out-of-School (disconnected) youth ages 16-21, delivered within specific geographical area (except for city of Oakland), for residents of Alameda County. Providers who choose to serve disconnected youth may submit one proposal, but must specify exactly what services will be offered to disconnected youth in one or more of the four (4) geographical areas: North Cities Area, Central Eden Area, Tri-Cities Area or East Valley Area.

Performance Goals: Literacy & Numeracy Gains, Attainment of a Degree (like GED); Industry Recognized Credential; short-term subsidized work experience with the goal of permanent employment placement; advanced training; or post-secondary education placement.

Applications for services to specific target groups i.e., foster youth, teen parents, disabled youth, juvenile-justice system formerly incarcerated youth and/or specific attention of youth at risk of involvement in criminal behavior or gang activities are highly encouraged to apply.

Note that agencies submitting proposals to serve connected and/or disconnected youth

must ensure tracking of expenditures for each group separately. For those agencies that choose to serve disconnected youth in more than one service region of interest, may submit ONE proposal, but must detail the number of youth and services to be provided in each geographical area they wish to serve.

ACWIB will maintain the right to negotiate fund award levels and related final units of service based on final number of awards to be recommended and within the threshold of funding available.

WIA funds may only be used to enhance the delivery of services and, therefore:

  • WIA costs must be reasonable, allowable, appropriate, and essential to the success of the workforce system

  • WIA funds may not supplant other existing agency resources, and agency must have sufficient leveraged resources and/or funds to assure comprehensive service delivery (in-kind or cash match).*

* NOTE: The definition of cash match is a contribution of funds made available to the

contractor, to be used specifically for project activities and consistent with the

allowable activities of the fund source. The contractor has control over and disburses

these funds. Examples include: money received from employers, foundations, private

entities, or local governments. The definition of in-kind match is a contribution of non-

cash resources used specifically for project activities. Examples include donated

personnel services, program services, or use of equipment or space. WIA Title 1

Formula funds may not be used as match for this proposal.



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